Use of Annotations in Compliance


This document discuss Annotations in the Mediabank Compliance collaboration service, a service that let you insert comments on your asset (Media file) for others to review and comment on. Depending on the media player in use, you can place your comments with accuracy down to frame level or to seconds depending on the media player in use. It is designed for a professional review and a approval process.

An example:
While examining your asset, you observe something that may not conform to corporate rules. You need to have a second opinion or just state your findings to other members.

[A] The easiest way to do this is to use the annotation service. Let us say you wish to comment on a specific scene in the asset. Go to the time code the specific event starts. Press  Mark In , a specific time code (green) will appear on the right side stating the beginning of the sequence. If  you choose to mark the end of the sequence, you can repeat the procedure but this time use  Mark Out . Observe that the use of time code is not necessary but to great help for the one that will respond to your annotation. When that person double click on your annotations with embedded time codes, the mediaplayer will align and play exactly that sequence. This function will save time and greatly improve the quality in Compliance or Review & Approval process.
Roger can now choose to publish an Internal discussion, Discussion or a change request. He choose a "change request" and clicks on the Add annotation button. These predefined topics can also be modified to suit your preferences.

[B] Roger message will now appear in the annotations log with green color. Your annotations will always be green in the log window. I did not place any time code in the annotation so we can assume that I comment the whole asset it selves. You may also see the nature of the annotation in the windows low right corner, stating CRG = Change Request. To further ease your navigation or visual experience we have given each topic a color bar in the right side of the annotation window. Change request has an orange/peach color.

[C] You may observe another window below with an icon named Markus. He has replied to my annotation with a comment. The system provides an open window [D] to let me comment back on Markus. I could just write a message and press  add  to send a comment. 





[E] At this point Markus wish to place a comment on a specific sequence in the asset not suitable for any outside the corporation to see. He choose to write a comment and publish it as an internal discussion distributing it only to his colleagues. As you can see on the embedded timecodes it is easy to navigate to the exact sequence by double clicking on the annotation forcing the media player to play that sequence.
The annotation is also marked IDSC = Internal discussion and have the color red. You can also delete a comment by pressing the trash bin icon.
[F] And again, the system provide an open window for me to comment Markus annotation.

Searching for Annotations
some projects may contain a large number of annotations and as a standard they are listed with the default "sort by date published".
But you may also sort the annotations by type, by User or by Mark In/Out.



Differences on Discussion and Internal Discussion.
Everything but the Internal discussion use the Active list in the Notification [G] service. When the discussion is marked Internal, then the annotation is only visible to the group you belong to when logging in.

Here is a quick code values reference:

CRQ - Change Request. You or other users change requests are displayed.

DSC - Discussion. Typical notes about the content in the clip. The users can use the fields in the way their organization/project prefers.

IDSC - Internal Discussion

If a message originate from a "shared" QuickLink user, then there will be no color coding. The QLC or as shown in figure below, a smart phone icon shows that Markus has replied from a remote site.