[ Under "constant" construction!!!! ]
This article describes the different functions in the Mediabank Meta module. The different functions are sorted under their respective applications and the following components are described:
The Annotations in Mediabank are supported by Review & Approval and Compliance. It is a service that enables you and others to discuss an asset (Mediafile) online. The discussions can be very specific when using the frame accurate media player that enables you to comment details all the way down to frame level. It is the tool for a professional review and a approval process.
Forget unproductive meetings, skip the email correspondence, reduce unproductive discussions, just place all the annotations (comments) together with your assets (mediafiles) and distribute them automatically. All the project members comments are available in the same view.
When you selected an asset in the work list, it is ready to be played and viewed in the Media-player window. It even loads all the annotations regarding that asset in the Meta module.
- The Metamodule contains the Annotations from all the users that posted a comment (annotation) and their answers to others.
- The annotations are linked to this specific mediafile and revision.
- An annotation can be "general" as it's comment the medifile in general or very specific, containing timecodes
- Double Clicking on a single annotation will place the media player at exactly the “Mark In” field (if available). This enables you to play that specific sequence comment on that specific annotation and even play that specific sequence.
- You can not create an annotation from the Metamodule, only read others and respond.
- Each revision contains it's own annotation log that you can review any time.
- To create an annotation, you must use the Navigation module. (See article about the Navigation module)
- There are different types of annotations (described later in this article)
The review process typically involves the:
- Navigation module to create annotations
- Meta module to read, inspect and place comments
- Status module to approve or reject the mediafile
What kind of annotation?
You can choose between Discussion, Change request or Internal discussion.
Use this to discuss the mediafile in general form and for everybody that can access and load the media file to see.
Use this if you would like to change specific part of the asset.
Since it is possible to share comments with partners or customers you can mark your comments as internal, eliminating the possibility for persons outside your project members to read your comments.
To delete an annotation
At some point you may regret a comment you posted. It is easy to delete your comment from the meta data module. Just click on the trashcan to the right of the comment and answer yes in the Delete Annotation window.
To write a comment to a posted annotation
You can also respond to a comment placed by another user. Click in the "Write your comment here" frame and write your comment. Click on Add to post it.
The different color codes:
CRQ (Red) - Change Request. You or other users change requests are displayed.
DSC (blue) - Discussion. Typical notes about the content in the clip. The users can use the fields in the way their organization/project prefers.
IDSC (orange) - Internal Discussion. Internal notes not visible to other outside the project.
QLC – QuickLink Comment identifying remote users comments. Users are defined by their phone nubers or email addr.
The Share tab contains tools that allow you to share/distribute your asset in different ways. You can share a mediafile by sending it to an M-box. M-box can be regarded as a container with predefined destination already configured. The Share tab support one type of M-box, named Quicklink, that allows you to let other view or download the asset. You can even let the recipients read comments and respond with their own. You can use the "Download" function to download the asset yourselves or you can use the "Share with other accounts" to let other resources work within your environment without assigning explicit login id's. There is also a possibility to provide an URL for other to subscribe to the annotations related to the asset.
A Quicklink is a way to share an asset (mediafile) with recipients that are not a project member. It could be a customer, external consultant or similar. When you have selected an asset and it is loaded into your player you have the possibility to use the Quicklink to share it.
How to send:
Click on the action menu at the top right corner of the mediaplayer. Choose send or add to Quicklink. "Send quicklink" will add the media file and prepare to send it immediately. You can also choose "Add to Quicklink" and put the Mediafile in the transmission queue to send additional assets. If you have the Share tab open, you will see that the mediafile will appear in the "Files in M-box" section. Notice that the M-box section at the bottom of your screen (pull-up tab) will add a number to the Quicklink M-box showing the number of media files that will be sent concurrently.
Add recipients to list:
You can use a predefined notification list or type an Email address and/or cell phone numbers in the window below the Notification list. Clicking in the -- Select a notification list -- will reveal your existing predefined created list if you have one (In the image above is a list named Parvel project already selected). If no list exists, you can choose to select the next tab, called Notifications tab to create one or, use next input box to enter the recipients manually.
Write email/phone and press ENTER. The system has built in functions to help you to avoid some spelling mistakes.
Writing an email/phone number like this is ok and will be shown like this : 0046704123456 or 46704123456 or firstname.lastname@example.org
Do not use + sign in front of cell phone numbers. Red text indicates spelling error.
A misspelling in a correct phone/email format will not be discovered and you will not be notified about failure in Quicklink delivery.
Write the adequate subject and comments and decide to add Annotations or not. Clicking in the box will reveal your possible options to select all/none/internal etc.
Make Quicklink active for:
A great feature is the possibility to add some level of restrictions to the Quicklink. To avoid unlimited forwarding or "endless" life of this version you can add restrictions like limited time frame or number of views.
Let us say that you know this version will be replaced within 3 days and wish to reduce the risk that this old version could be chosen in future presentations, you can set the end of life for this Quicklink. Choose between hours, days or month. In our case it would be natural to specify 3 days.
Another way of reducing endless sharing/forwarding is to limit the number of times the recipients could view the mediaclip. Specify the number of views allowed and the links validation will terminate after the last view.
Finally, a trusted recipient could be allowed to download the original or the smaller proxy version of the mediaclip.
Files in M-box
The mediafiles selected for Quicklink are visualized with a miniature poster image.
You can download your own proxy or original mediaclip from here, although you may find it more natural to do it from the Title modules Action menu. You can even download the "poster" image. The Poster image is the picture or image frame that is visible from the library or other file/asset worklists.
Share with other accounts (Review & Approval only)
From an IT management position, the "Share with other accounts" is secure way of sharing your media file (asset) with other resources/companies. By using the share function, the media file(s) is available to your partner with rights to perform a full review & approval function. Your administrator is relieved from the tedious security tasks to grant access to different persons from different companies and manage them.
- You can easily see if the particular media file is shared or not. From the roll down menu you can select a previous shared account, make a new or edit an existing.
- You can easily see If the media file is shared since it will show an active sharing list. Click on "New" to create a new sharing list.
- Search for available resources in the drop down menu that appear. You can select several companies in one list but only one list can be active. Name the list and click on SAVE
- The active list is marked Active . To delete a list you simply click on the X to the left of the list you want to remove.
Subscribe is for the editors and programs that support this feature and it enables notifications to users without the need for being logged in to Mediabank.
Notifications, an automated message service to ensure workflow efficiency. Normally you will use the list is a tool to secure that the involved parties are updated on additional new media assets and/or changes to the existing assets.
Securing that all the project members are updated on changes greatly improves the project quality, but it even speeds up the review & approval process, reducing the need for "less important" meetings and it reduces projects cost.
When uploading a new asset to Mediabank you will be asked to add a notification list for the asset (media file). You can select an existing list, create a new or leave it blank.
When you load an asset it may or may not not have any default notification list attached to it.
But if it has, then all the members in that list will automatically receive a notification when the asset has been updated with new information.
In the below example the active list "colormed notify list" will be marked with the Active icon. By clicking Activate on another list you make that list active. Only one list can be activated at a time. You may also select "New" to make a new list.
Legal id's are email addresses and phone numbers. We recommend a phone number containing country code.
A Swedish mobile phone number would look like this: 46123123123
A + sign or 00 in front of the number is not necessary.
Deactivate a notification list
To deactivate the present active list you must go to the "Active list for this asset:" drop-down menu and click on the active list icon.
Creating a new notification list
If no list is active you could write your email or phone number in the empty field just below the active list folder menu. Add as many as you want and then write its name in the field named "Name this list" and click on Save .
You could also load an existing list and add your more recipients. Another choice will appear proposing to enter a new name to save it as a new list.
When entering recipients in the notification list you may sometimes enter the data in a non con-formative way. When discovered by the Notification application (When you try to save the list) an error message will appear at the top right corner.
In the present version, a misspelled email or phone number (even if entered in correct format) will not be notified to the sender when it has failed delivering to the recipient.
Here you choose from the available lists. Once selected, you can select from the many control points of the stages a mediafile passes. Select the appropriate notification boxes.
If you want the list to be available for other colleagues, you click for that option.
If you upload regularly you may prefer to select the option to use the list as default relieving you from doing the same task every time.
Name the list and press "Save".
Deleting a notification list
Every list has an x in the first column and If you by some point wish to delete a notification list, just press this icon. A popup menu appear asking if you are sure. Click on Yes and the list is deleted permanently.
When a TV-master is uploaded to a broadcaster, the in/out time-codes for each video part is specified in the upload templates.
This information is used to automatically cut the VoD file for OTT platforms.
In order to verify the information uploaded, the time-codes for all parts are listed under the “VideoPart” - tab. The verification is done by the
Publishing (W3 - Library)
Distribution of your mediafiles are carried out by using the M-boxes. These Mboxes are pre-configured and take care of the media coding and communication parameters, leaving you the simple task to select your destination M-box, add your mediafile and push the send button. It is a very secure and efficient way to manage the distribution process.
But sometimes you need to perform more advanced distribution and add additional metadata must follow. Mediabank provides a publishing service that allows you to add the additional tasks/metadata in a simple and efficient way. The below image show a user that use 4 different pre-configured publishing destinations.
An example below show a typical use of the publishing service. Pre-configured metadata fields are displayed, leaving it easy for the user to add correct data. The schemes can also check for mandatory metadata before delivery, alerting the user of missing information before it is published. For YouTube publishing you may want to add a title, subtitle and maybe a short description. This is done in a very easy way from your own workspace and without spending time logging in to YouTube and add the information there.
But you can even benefit from your destinations more advanced services. An example provided below shows the use of YouTube blocking service. Suppose you wish to distribute certain "teasers" in a show and influence the users to use your own distribution channel (or just block the whole show). You just select the sequence(s) and unblock them, securing no other can distribute a copy (recording) of the whole show on Youtube but leaving them an option see it in your own channel.
What is properties? It is information about the mediafile it selves. It may also be described as metadata, but think of it as properties is the basic information about the file that is part of the metadata. A mediafile title (metadata) does not have to be the same as its filename (properties).
Every asset you upload contains additional informative data. It is technical data about the media it selves (usually properties) but also other metadata that is added after the creation of the asset.
This additional information is often referred to as metadata and can be modified later by an application or user. The technical data (properties) can not be modified by you since it is valuable information about the asset size, frames/sek, codecs used etc.
Other parts of the metadata are added by supporting applications during production/broadcasting or similar, but there is also room for you to add additional information (metadata) to add information about the content, search parameter etc. Most common manually added metadata are words to categorize the asset and to make it easier to search and locate the asset later. These words are also often referred to as Tags. Mediabank support any type of metadata/Tags and your administrator can customize it to serve any needs.
You can get the mediafile properties from several views in Library, and we can start with workspace 1 and 2 (W1 & W2). W1
Under the “Taglist” tab you find the logs for the selected asset. Logs are metadata linked to one specific asset. An asset may have many logs e.g. Official log, public logs, private logs, these may be named differently. The meta module below contains a lot of event Tags in the folder named "Official". As long as you stay in the "Official" folder you are prevented to add additional Tags since the  Add to tags are grayed out.
You must create a private Tag folder to add your own Tags.
Introduced in 2.8.0 build 3:
Official Tags are now provided with an "refresh" possibility. It makes it possible for you to click on the  Official Tag (refresh) to see if there are any new Tags available. This function is used during a match. Official Tags are retrieved from the Tags database in contrast to private Tags that are linked to the asset it selves.
Another feature introduced is the function to switch between first or second half of the match. The Sports assets are now grouped in contrast to earlier separated versions. In the below screen picture you can see "Part 1" and "Part 2"  just above the player window. Clicking on "Part 2" will immediately load he second half of the match.
Earlier, the Tags was tagged with HH:MM:SS from match start. This is now changed to official  MM:SS match duration time.
In order to add additional Tags you must click on the folder named New + and create a new Tags folder. In the below example we have created a folder named "Private Tags" (The x to the right indicates that you can delete the folder).
Now the Add to tags (below the player window) has become Add to tags "Private Tags" and you are ready to add your own additional private Tags. Observe that the private Tags folder are selected.
Pre Roll - Post Roll - Duration
To make it more efficient when you enter a Tag, the Mediabank perform a few predefined actions preserved for later use. When you select a Tag and wish to View the clip, add it to the clip list or send it to M-box destinations it select the time the Tag was entered, Pre Roll it 10 seconds, start copying/viewing the sequence, and stop 25 seconds after the Tags was entered (equals 35 seconds). So viewing it will show the sequence for 35 seconds before it stops. By changing the number you can the length of the clips.
Of course, adding a clip to the clips list directly by using mark in / mark out will create the length from the in/out time codes.
In the info tab you will find extra information about the event if supported by the official statistics system e.g. a Line up for the teams in a football match, the statistics for the event etc.
This information relates to the event, not the single asset, and thus may be found in all assets related to the same event.
If the loaded asset contains Clips made by you or other colleagues, you can play them from the list. You can also sort them by clicking in the column headers.
Create a new clip
Create new Clip list
Add a new Clip list by clicking the + New/Open folder. A new window will open and let you create a new clip list. Write the preferred name and a description before making the list available for the group you select:
- Private - For you only
- Group - For everybody within your work group
- Public - For everybody within the company
Finally, you click on Create list
If you want to send the clips to another destination
Make sure you have selected the log/list you want to work with.
The “add to log” will then change to “add to [name of your Clip list]”.
Add to clip list
- Navigate to a point in the video where you want to mark a clip.
- Click “mark in” to set the start of the clip.
- Click “mark out” to set the end of the clip
- Write a label for the tag in the comments field
- Select a proper annotation. Other sets of annotations may be added in the Admin module.
- Click “add to Clip list”.
Repeat these steps to make more clips
There is a new service in the Sport & Event application called "Search events". It helps you to locate a specific media clip or a series of events in seconds. Select "Search events" from the meta module when residing in Sport & Event. It will look similar to the left image below. From here you have a number of options to find your event clip(s).
You can choose to write a "free" text search, use the Filters" or a combination of both. You can even sort your results in the asset list by using the column headers. Column with a "funnel" next to it can also do advanced filter & selections.
Pre/Post = duration. When an event occur the "Pre-roll" will in this case rewind 10 seconds prior to the event and "Post-roll" 25 second after the event occured in order to capture the entire event situation. The total duration equals 35 seconds. The numbers shown are default values.
The View clip will play the selected clip for you. Add to cliplist "Demolist 2" will copy the media clip into the active (selected) folder in Cliplist.
Add selected to M-Box will open a dialog box and let you choose between predefined destinations and then place your mediaclip in its transfer queue.
In the right image we are searching for a player named andreas. The search engine will find any event containing the text andreas and list them in the asset list. The result shows that 4287 events contains the text andreas. This list has no meaning of course so we will have to narrow down our search a little bit more.
I want to use the embedded filter combined with my search. In the left image I will search for the "Event type" goal. I could combine this filter with another filter also, but choose not to. As you can see, the text andreas are linked to129 goals. It is still to much but I recall that andreas last name was something like andreas gra..... but i do not know exactly. So I add the text gra* to his first name andreas. The search engine now search for any text containing and starting with andreas gra........
The result of my search was 4 goals from 2009 to 20012 in the FC Notodden was done by Andreas Granerud.
Now you can add the mediaclips to your active Cliplist folder or add them to an M-Box destination.
With this search engine you can locate any event within seconds.